Autotime LLC is seeking a full-time Project Coordinator in our San Jose, CA office. Our Project Coordinators are placed on a team to provide administrative and project support to a group of Relationship Managers and Project Managers.

Daily tasks include, but are not limited to the below.

 

ESSENTIAL DUTIES & TASKS

-Data entry into firm database
-Compile Draft or Final reports (checking for consistency with addresses, project numbers, dates etc.) and deliver based on client requirements/instructions.
-Work with our Partner Associate Team and provide them with the appropriate engagement letters, report templates, lab materials, historical documentation as needed
-Maintain project files on company server and FTP site.
-Ordering appropriate regulatory and historical data from vendors; following up on incomplete orders, addressing concerns with inaccurate info.
-Ability to handle heavy communication via email and phone.

KNOWLEDGE, SKILLS, AND ABILITIES

-Strong attention to detail is a must
-Excellent time management skills with the ability to multi-task and prioritize multiple requests
-Excellent communication skills both written and verbal
-Ability to work independently and within a team environment
-Proficient in Word, Excel and Adobe Acrobat

QUALIFICATIONS AND PHYSICAL REQUIREMENTS

-High School Diploma or equivalent
-1-2 years relevant experience in a fast paced office environment.
-Must be able to read, write, speak & comprehend English
-Must be able to communicate clearly in person and over the telephone
-Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen
-Requires frequent bending, reaching, standing, walking, sitting, pushing and pulling exerted regularly throughout the work shift.

 

Please email your resumes along with a cover letter.